Prevent Compliance Worst Case Scenarios with These Tips
it is almost impossible to find a manager or business owner who isn’t concerned about workplace security and compliance management. That’s why you see organizations beefing up their cybersecurity learning and finding ways to create more engaging compliance training programs.
This is most likely because of frequent headlines that report data breaches, social engineering, ransomware attacks, and the hefty penalties associated with non-compliance. While compliance training from platforms like True Office Learning can help, there are still worst-case scenarios that can happen. Read on to learn what they are and how to avoid them.
Scenario 1: Office Moves
Office managers or your front desk team may unintentionally compromise the organization’s visitor management compliance. A physical move, even in the same building, can leave opportunities for crucial documents to go missing, especially if the business uses pen and paper for NDAs and visitor logs. Unfortunately, the loss would only be discovered until it’s too late and external audits reveal missing information.
Scenario 2: Natural Disasters
All parts of the world would have their own weather and environmental concerns, such as tornadoes, hurricanes, earthquakes, or winter snowstorms. Compliance won’t apply only in workplace settings. The physical security of data centers storing and processing any crucial data of companies, customers, visitors, and employees is important to the workplace.
As much as you would plan and consider how natural disasters can impact the workplace, you’ll also need to look into and understand the environments in that data centers operate. What happens if natural disasters happened and what measures are in place for data centers to stay reliable and functional?
Not only are data centers responsible for overseeing physical securities of facilities and controlling who gains access, but it mitigates extraordinary events.
Scenario 3: Human Error
This can include but isn’t limited to, spilling liquids on important papers, misplacing or recycling papers, or not disposing of sensitive material properly. Even the most well-meaning employee can accidentally leave the front desk unattended, and if important documents are around, anyone waiting in the reception may have access or take the data!
Scenario 4: Third-Party Audits
Dramatic events won’t have to happen for organizations to revisit. Part of the organization’s commitment to security standards is preparing for third-party audits anytime. There shouldn’t be unpleasant surprises during audits and there’s no need to be wary of any findings. Think of third-party audits are opportunities to test your compliance policies and procedures. That’s why it’s important to take action now to prevent any unexpected issues later on.
Of course, there are numerous other worst-case scenarios to watch out for, but these are great places to start. Make sure you start preventing these worst-case scenarios from happening by always documenting the visitors who come and go, keeping track of who has access to important data and always keeping data secure in a reputable cloud where it’s backed up regularly.
Wrapping It Up
Keep these in mind as you ensure compliance in the workplace.